The Files Widget is all about helping people get to the files they need—quickly, clearly, and without the clutter. And with the latest round of updates, it just got a whole lot smarter. Here’s what’s new.

Save any location as a tab

Need quick access to a specific site, document library, or folder? Now you can save any location as a tab right at the top of the Files Widget. It's a simple way to create your own shortcuts to important spots—without having to browse every time.

Whether it’s a project folder you visit daily or a shared library your team relies on, just pin it as a tab and it’s always right where you need it.

Admins can pre-configure file tabs for users

Not everyone wants to hunt down the right folder—so why not do the heavy lifting up front?

Admins can now pre-configure tabs with a specific folder as the starting point. Whether it’s a folder for HR policies, department templates, or onboarding docs, you can give users a clear path from the start. And of course, all existing targeting options still apply—so only the right people see the right content.

This keeps the Files Widget clean, purposeful, and personalized—without overwhelming users with irrelevant links.

Smarter file creation with templates

You’ve probably already seen the Office template integration in the Files Widget, allowing users to start new documents based on company-approved templates. That part’s not new—but here’s what is.

We’ve added support to check for required metadata in the target location when creating a file. If there’s any missing required information, the user will be notified immediately. That way, files aren’t created with incomplete data, and everyone stays in sync with governance rules.

It’s a small detail, but a powerful one—and it keeps your content structured and compliant from the very first click.

Less friction, more focus

These updates are all about giving users faster access, fewer clicks, and more control—while keeping things organized and governed in the background. Whether you’re managing a large enterprise or supporting smaller teams, the Files Widget adapts to how your people work best.

Simple. Smart. And a bit more human. Just the way we like it.

We added Saved searches to the Search widget in Ichicraft Boards. You can store a search together with its filters and run it again with one click. This helps when you return to the same topics often, for example “Agreements in Draft” or “Recent Knowlegde Base Articles".

How to save a search

Saved searches remember your query and all filters you applied, including time range, file types, sites, and anything set in the results view. To create one, run a search, apply your filters, select Save search, give it a clear title, and save. It appears in the Searches panel on the left so you can reopen it anytime with the query and filters preloaded for quick review or refinement.

Use it from a board

When you add the Search widget to a board, you can choose how it should appear.

• Results shows the live results list immediately.

• Searches shows your saved searches for quick access.

Selecting a saved search in the widget opens the search dialog with the query and filters already filled in. You stay in context on your board and can adjust or run the search right away.

Tips

Give saved searches short, descriptive names so they are easy to spot in the list. If you use different filters for the same topic, create separate saved searches. For example “marketing past year” and “marketing this quarter”.

This update is available now in Ichicraft Boards and is a good fit for teams that track recurring topics or need to check the same information on a regular basis.

The Files widget has become even more powerful—bringing new options that help both users and admins organize, upload, and access content more efficiently.

Add custom columns

Admins can now display custom columns in the Files widget. This means you can surface key metadata from your SharePoint libraries—such as status, owner, or custom tags—directly in the view. It gives you more control over how content is presented, making it easier for users to understand what they’re looking at without needing to open each file.

Open file locations in a dialog

Navigating to a file’s location no longer pulls you out of context. With this update, you can now open file locations in a dialog, making it easier to explore folders or find related documents—without losing your place on the board.

New context menus for sites and drives

Sites and drives now come with an improved context menu, allowing you to open the location in a dialog, launch it in a new browser tab, or quickly copy a link. These options make it easier to manage and share content in the way that works best for you.

Upload files with drag and drop

Need to add a file quickly? You can now upload files by simply dragging them onto the widget. This small but welcome improvement removes unnecessary steps and helps you keep your board up to date with the latest documents in seconds.

These updates are part of our ongoing work to make working with files in Ichicraft Boards faster, more flexible, and better aligned with the way your organization works. More enhancements are already on the way.

We’ve rolled out a set of powerful improvements to help administrators better tailor the experience in Ichicraft Boards. These updates give you more control, more flexibility, and more predictability when setting up how users interact with their digital workplace.

More personal boards, more flexibility

Configuration packages now support multiple personal boards per package. This makes it possible to combine different use cases or layouts in a single package, while still allowing end users to select their preferred board as a starting point.

Full control over board templates

You can now define exactly which board templates are available when users create a new personal or shared board. Whether you’re guiding users with a few curated templates or offering the full library—it’s all up to you.

Push exactly what you need

You can now define to which personal boards the pushed widgets should be applied. This gives you precise control over where specific content appears automatically.

One default for everyone

Each environment now includes a default configuration package for “Everyone.” It sits at the lowest priority, cannot be deleted, and ensures that every user has a baseline experience. Of course, it’s fully configurable.

Don’t push it if you don’t need it

Sometimes a board template should be available—but not automatically filled with widgets. We’ve added an option to disable pushed widgets for each board template, giving you a cleaner starting point where needed.

These updates are designed to make managing Ichicraft Boards even easier and more effective—so you can deliver a digital workplace that works for everyone.

Let us know how you're using these new options or if you need help getting started.

We’re introducing a powerful new addition to Ichicraft Boards: the Copilot widget. This new widget brings Microsoft 365 Copilot, SharePoint-based agents, and Copilot Studio agents directly into your personal digital workplace. It puts AI-driven support right alongside your apps, tasks, news, and other daily tools — making it easier to get help, create content, or ask questions in context.

Start a Conversation with an AI Agent

The Copilot widget allows users to interact with one or more AI agents — either directly from the board or from the Buddy Bar in the top right corner.

Depending on how the widget is configured, users may have access to different agents — such as a general Copilot, a department-specific assistant, or one tailored to specific roles or tasks.

With just one click, users can:

• Launch an agent in a full-screen dialog using the Agent Launcher

• Open an interactive chat directly inside the board

• Use predefined prompts to quickly get information or generate output

Whether it’s asking “What’s on my calendar today?” or “Summarize this document,” users can stay focused and get AI support right where they work.

For Admins: Configure Agents, Layouts, and Visibility

Admins have full control over how the Copilot widget is configured and used across the organization. You can add one or more agents to a board, whether they are built with Microsoft 365, SharePoint, or Copilot Studio. This allows you to tailor the experience to different roles, departments, or business processes.

You can also decide how the widget appears by selecting a default layout. The Agent Launcher layout allows users to open an agent in a full-screen dialog. The Chat layout embeds the conversation directly into the board, while the Prompts layout displays a list of predefined actions or questions users can run with a single click.

In addition, you can control which users or groups see specific agents by configuring visibility settings. If you want to standardize the experience across teams, you can push predefined agents or templates to selected boards.

Another useful feature is the option to define a default prompt that runs automatically when a board loads. This can be used, for example, to show a daily agenda or provide a helpful starting point when users begin their day.

This level of flexibility allows admins and product owners to create targeted, helpful AI experiences — all within the familiar context of Ichicraft Boards.

Integration with the Workplace

The Copilot widget fits naturally into your board, right alongside your existing tools — and can also be launched from the Buddy Bar in the top-right corner.

This makes it easy to start your day, work through your tasks, or explore insights — all without leaving the workspace.

Availability

A first experimental version of the Copilot widget will be available at the beginning of August.

This version is intended to help teams explore how AI agents can support their daily routines in Ichicraft Boards. We’ll continue to develop the widget based on usage and feedback.

Managing workspaces in Ichicraft Boards is now even easier and more flexible. Our latest update introduces the ability to copy and move widgets between boards and duplicate entire boards — making it much faster to organize, update, and replicate digital workspaces.

Copy Widgets Between Boards

The new Copy feature makes it easy to reuse widgets across different boards. When you copy a widget, its configuration and settings are preserved, allowing you to quickly recreate useful layouts without rebuilding them from scratch. This is ideal when you want to maintain consistency across multiple boards or when setting up new boards based on existing content.

Move Widgets Between Boards

The new Move feature helps you reorganize your boards efficiently. Moving a widget transfers it from one board to another, keeping all its original settings intact. This is especially useful when restructuring boards or when consolidating information without the need to delete and manually reconfigure widgets.

Both the Copy and Move functionalities streamline workspace management and provide greater flexibility for users and administrators alike.

Duplicate Entire Boards with One Click

Need a new board based on an existing one? You can now duplicate an entire board — including all widgets, settings, and layouts — in just a few clicks.

This feature is perfect for:

• Creating department-specific or team-specific versions of a board
• Setting up personal boards based on a shared template

• Experimenting with changes without affecting the original board

Duplicating boards reduces setup time and ensures consistency across workspaces, while still giving users room to personalize when needed.

Improved Board Library for Users

The Board Library has been updated to give users more insight into the shared boards available within their organization. You can now easily see who manages each shared board. This makes it clearer who to contact if you have questions, need changes, or want to suggest improvements for a board.

Improved Board Library in the Admin Center

Managing shared boards has become even more straightforward with improvements to the Board Library in the Admin Center:

• See who is currently working on a draft. If someone is editing a draft version of a board, administrators can now see who is making changes. This helps avoid conflicts or duplicate work.

• View board owners, visitors, and push settings. You can now easily access all key information about who owns a board, who can visit it, and whether it is being pushed to users.

• Manage access rights, duplicate, and delete shared boards directly from the Board Library. This gives admins full control without needing to navigate into each board separately.

All these improvements are now available in Ichicraft Boards.

They are designed to save time, offer more flexibility to users, and give administrators more control over managing the digital workplace.

We’re excited to introduce a brand-new way to support users in getting the most out of their digital workplace: Interactive Guides!

What are Interactive Guides?

Interactive Guides provide users with step-by-step guidance directly within Ichicraft Boards. Whether it’s adding a widget, organizing apps, or personalizing a news feed, these guides walk users through everyday tasks — helping them get up to speed quickly and improve their experience.

Users can open the Interactive Guides from the menu in the top right corner of their board:

Once opened, they’ll find a collection of helpful walkthroughs focused on the most common features:

Admin Control

Admins have full control over the availability of Interactive Guides. By default, the guides are visible to all users, but admins can choose to hide them or limit access to specific users or groups.

You can manage this setting easily in the Admin Center:

We highly encourage product owners to keep Interactive Guides enabled. They offer a great way to support users without the need for extensive onboarding or separate training sessions.

Getting Started with Interactive Guides

Interactive Guides are available to all users by default and aim to make it easier to discover and use the platform’s key features independently. They are now live in Ichicraft Boards and ready to support both individual users and organizations in getting more value from their digital workplace.

In the coming weeks, we will continue to expand the library with new guides, covering even more features and use cases.

We’re excited to introduce a small but powerful new feature in Ichicraft Boards: Start Boards! This addition gives users more control over how they begin their day in the digital workplace.

What’s a Start Board?

A Start Board is the board that opens automatically when a user starts their day. It’s a personal preference that helps users land right where they need to be—whether that’s catching up on company news, checking their tasks, or diving into reports.

This doesn’t change the order of boards in the navigation, nor does it replace the default Home board. It simply sets a preferred starting point that reflects how each individual works best.

How Users Can Select Their Start Board

Users can set any board as their start board from the board navigation. Just click the three-dot menu on any board and select “Set as start board.”

It’s that simple—and it makes a big difference in creating a smoother, more personalized experience.

How to Enable the Feature

Admins can enable this feature in the configuration package. It is deactivated by default. To make it available for users:

Ichicraft Boards Admin Center → Configuration packages → Open relevant package → Toggle “Allow users to set their start board” under the Boards section.

Once enabled, the feature becomes available to all users in that package.

Why it Matters

This feature is all about flexibility. Some users like to begin their day with a task overview. Others might prefer starting with their News Hub or a specific department board. By allowing them to choose, we’re helping them jump straight into what matters most.

We're always looking for ways to give users more control and personalization in their digital workspace. The Start Board feature is a great step in that direction — and it will be available starting the week of April 28.

We have made an update to the Tasks widget in Ichicraft Boards to make task management even more practical.

When you create a task from a flagged email, the task now automatically includes a link to the original email as an attachment. This makes it much easier to go back to the full email conversation whenever you need more context or details.

With this improvement, following up on flagged emails is faster and more organized, helping you keep track of important messages directly from your board.

We have added a new improvement to the Inbox widget in Ichicraft Boards to help users manage their messages more easily. You can now choose to split your inbox into a Focused and Other tab. Important messages appear in the Focused tab and less urgent messages are organized under Other. This makes it easier to prioritize and stay focused on what matters most.

You can control this setting yourself from the inbox options. Simply open the Inbox settings and toggle Focused inbox on or off based on your preference.

Additionally, you can still choose which mailbox (personal or shared) you want to view and adjust the display density (Full, Medium, Compact) to fit your working style.